What procedures are required when returning to one's home country?

Even when a foreign employee returns to their home country permanently, the procedures for the company are largely the same as those for a Japanese employee’s resignation.
The main difference is that there are certain procedures the employee must handle personally, such as returning their Residence Card.
If they outline the process in advance, they can handle it without any issues.

[Procedures to be Handled by the Employee]
◎ Upon Departure (Airport)
If the employee is returning permanently (with no intention of re-entering Japan), they must return their Residence Card during immigration inspection.
No special preparation is required; this is handled as part of the standard departure procedures.

◎ Procedures at the Municipal Office
・Notification of Change of Address (Resident Record)
・Withdrawal from National Health Insurance (if applicable)
These are procedures that the employee must complete personally before departure.

◎ Closing Bank Accounts

[Procedures to be Performed by the Company]
・Procedures for loss of eligibility for social insurance
・Procedures for loss of eligibility for employment insurance
・Issuance of a withholding tax statement
There are no special additional steps required simply because the employee is a foreign national.

【Important Notes】
・Even if their period of stay has not expired, their Status of Residence will end upon permanent return to their home country.
・If they depart without obtaining a re-entry permit, their Status of Residence will expire.
These procedures are based on the rules of the Immigration Services Agency of Japan.

CROSSY GLOBAL.biz also offers assistance with procedures related to permanent departure from Japan.